VaultNow

VaultNow is a finance operations platform for crypto companies. It brings wallets, on-chain transactions, payments, invoices, counterparties, AML checks and reporting into one workspace. It's built for crypto startups, CFOs, accountants, ops and payroll teams, compliance officers and funds that move money across several wallets and chains. VaultNow gives them control over outflows, removes manual reconciliation and keeps an audit-ready record of every action. It does this by sitting on top of custodial (Fireblocks) and self-custody wallets (MetaMask, TronLink, WalletConnect) as a layer for accounting, approvals and compliance.

Core Product Features

Multi-Wallet, Multi-Chain Tracking Connect custodial and self-custody wallets across Ethereum, Polygon, BSC and TRON. Every on-chain transaction is pulled in automatically in real time through webhooks, so there's no manual entry. Each wallet gets a 0–100 health score and alerts for low balance, dormancy, AML risk and more.

Payments and Mass Payouts Send single payments, recurring payments or batches of up to 100 from a CSV. The platform calculates totals and fees before sending, handles gas and TRON energy automatically, and can split a payout across several service wallets for extra privacy.

Approval Workflow Set rules by amount or wallet, with up to 10 approval steps (for example, 2 of 3 approvers, then the CFO). You can add cooling-off delays, vacation delegations, owner force-approve with a required reason, and bulk approve of up to 500 payments with one 2FA code. Bypass detection stops anyone from switching a rule off to push a payment through.

Invoices, Counterparties and AML Issue and receive invoices with PDF export. Incoming payments mark invoices as paid automatically. A counterparty directory includes AmlBot risk scoring, and you get a warning before paying a high-risk address.

Accounting and Reporting Categorize transactions (up to 1,000 in bulk), set budgets by category and generate P&L reports in USD, EUR, BTC or ETH. Internal transfers are excluded automatically. Everything exports to CSV or PDF.

Team, Permissions and Audit Trail Use 50+ granular permissions with ready-made role templates (Bookkeeper, Operations, Approver, Compliance). You get a full activity log, login history with device fingerprinting, and 2FA or email codes on every critical action.

Key Product Differentiators

• The most complete off-chain governance engine: multi-step approvals, delegations, delays, force-approve and bypass detection.

• Custodial and self-custody in one product. Start with MetaMask and move to Fireblocks later without migrating data.

• Mass payouts with automatic gas and energy management, fund consolidation and anti-tracking split strategies.

• AML built into the payment flow and wallet health scoring, not bolted on as a separate tool.

• An audit trail at SOX and SOC2 level, exportable to CSV, JSON or PDF.

Ideal Use Cases

• A crypto startup CFO needs control over outflows: any payment above $5K goes through approval, with a 1-hour cooling-off delay.

• An ops team pays 80 contractors across networks from a single CSV in minutes instead of a full day.

• An accountant closes the month by categorizing transactions and pulling a P&L in USD without checking 10 block explorers.

• A compliance officer answers an auditor's question like "what did this user do in March" with an activity log export.

• A crypto fund or family office enforces a "4 eyes" rule on large transfers from hot wallets.

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